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Miami Probate Court Records, Certified Copies, Fees, Forms & Filing Help
Use this Miami-Dade probate guide to find the correct official case-search path, request certified copies, understand will deposit and estate filing steps, check probate forms, review fee examples, avoid private record sites, and plan a visit to the correct Probate Court Office.
Where Should You Start for Miami Probate Court Records?
Start with the Miami-Dade Clerk of the Court and Comptroller and the Eleventh Judicial Circuit Probate Division. The Clerk’s official probate page covers probate filings, will deposit, small-estate topics, caveats, claims, forms, and listed probate fee examples. The Eleventh Judicial Circuit Probate Division explains that the division handles mental health, guardianship, estates and trusts.
For a case search or certified copies, use the Clerk’s Civil, Family and Probate Courts Online System. For forms and checklist compliance, use Eleventh Judicial Circuit Probate Smart Forms and Probate Checklists. For eFiling, use the Florida Courts e-Filing Portal when applicable.
Find the Right Miami Probate Court Step
Most users are not just “searching probate.” They need one of several tasks: a case number, a certified copy, a will deposit, an estate filing, guardianship help, mental health probate guidance, or a required form/checklist. Select the task closest to your need.
Search Miami-Dade probate case records
Probate case number, estate name, party name, docket, filing status, or public case information.
Use the Miami-Dade Civil, Family and Probate Courts Online System.
A docket result is not the same as certified letters, certified orders, or a complete court file.
How to Search Miami Probate Court Records Online
Use this order before you pay a private site, request copies, or rely on a record for estate work. Miami-Dade probate records may appear in the Civil, Family and Probate case system, but certain documents may require registration, copy ordering, mail request, or direct office help.
Start with the official Clerk case-search system
Use the Miami-Dade Civil, Family and Probate Courts Online System for probate case information and certified-copy ordering where available.
Search with the strongest identifier
Use the probate case number if available. If not, try the estate name, decedent name, petitioner, personal representative, guardian, attorney, or approximate filing year.
Write down the exact case and document details
Save the case number, year, party names, document title, filing date, docket entry, and whether an image is visible. These details help if you need copies by mail or in person.
Check whether certified copies are required
Banks, title companies, insurers, attorneys, agencies, and estate transactions may require certified letters, certified orders, or certified copies rather than a plain docket printout.
Use official forms and checklists before filing
Eleventh Judicial Circuit guidance says Probate Smart Forms are posted as PDFs, and checklist requirements may apply before proposed orders are submitted through courtMAP.
Official Miami Probate Court Links
Use the official links below only after you know the task you are trying to complete. This avoids wrong-state pages, private “probate search” websites, criminal-record searches, and Official Records searches that do not answer probate court questions.
Depositing a Will, Opening an Estate and Choosing the Right Miami Probate Filing
The Miami-Dade Clerk probate page says the custodian of a will must deposit the will with the Clerk of the Court in the county and state where the deceased lived within 10 days after being informed that the person died. That is a key deadline users often miss.
The same official page describes several probate paths, including formal administration, summary administration, disposition of personal property without administration, caveats, safe-deposit box petitions, claims, escheat and small-estate-related actions. The correct path depends on the estate, asset value, family status, debts, documents, and Florida probate requirements.
Deposit the will with the correct Clerk
If the decedent lived in Miami-Dade County, start with the Miami-Dade Clerk. Ask how to physically or otherwise submit the original will and what information should accompany it.
Full probate administration route
Use this route when a full Florida probate administration is required. It may involve a petition, personal representative, attorney involvement, notices, creditor steps, inventory and court orders.
Smaller or older-estate route
The Clerk page lists summary administration fee examples based on estate value. Check whether the estate qualifies before relying on this shorter process.
Limited personal-property route
This may apply to qualifying reimbursement-style situations. Verify the asset limit, documentation, funeral/medical expenses and filing requirements directly with the Clerk.
Miami Probate Smart Forms, Mandatory Checklists and Proposed-Order Rules
The Eleventh Judicial Circuit Probate Smart Forms page says all documents posted there in PDF format must be filed with the court in PDF format. It also states that proposed orders and notices of hearing must include a docket index number or e-filing number, full name, and filing date for the corresponding petition or motion, and that missing identifiers can cause rejection.
The Probate Checklists page says applicable checklists are mandatory and must be e-filed. It also explains that when submitting ex parte petitions through courtMAP, checklists must be submitted through the Florida portal and reflected on the docket before proposed orders are submitted through courtMAP.
Use the court PDF forms
Do not use old forms, random private templates, or forms from another Florida circuit before checking the current Eleventh Judicial Circuit Probate Smart Forms page.
Check if a mandatory checklist applies
Guardianship, formal administration, homestead, summary administration, notice of administration, inventory and discharge-related checklist rules may apply depending on the filing.
Do not skip the petition identifier
Proposed orders and notices of hearing should include the required petition or motion identifier. Missing details can delay or reject submissions.
Filing warning: Probate filings can be rejected if the wrong checklist, missing identifier, wrong form, missing signature, or incomplete proposed order is submitted. Verify the exact filing route before using eFiling or courtMAP.
Miami Probate Fees, Certified Copies and Payment Details Users Miss
The Miami-Dade Clerk probate page lists probate fee examples for several filing types, and the certified-copy page lists additional copy and certification details. Always verify the live official page before paying because costs can change and your matter may include additional service charges or document-specific fees.
Payment reminder: The certified-copy page lists online card options, mail cashier check or money order, and in-person payment options. It also states personal checks are not accepted. Confirm the current payment rules before mailing a request.
How to Request Miami-Dade Probate Certified Copies
The Clerk certified-copy page says certified copies for probate cases can be requested online, by mail or in person. If the image is visible after a case search, users may be able to order online. If a case number or year is missing, an additional search fee may apply.
Mail request address shown by the Clerk: Miami Dade County Civil & Probate Courthouse, Attn: Correspondence Dept., 20 NW 1st Avenue, Suite 6.240, Miami, FL 33128.
Miami-Dade Guardianship, Incapacity, Mental Health and Marchman Act Probate Services
The Eleventh Judicial Circuit Probate Division covers more than decedent estates. The official division page includes guardianship, mental health, Marchman Act, professional guardian registry and related court services. It describes guardianship as a legal proceeding where a guardian exercises legal rights of an incapacitated person who cannot care for themselves.
Appointment, reports and court supervision
Use the Probate Division and Probate Smart Forms for guardian appointment, depository forms, inventories, reports, fees and discharge-related steps.
Petitions and required checklists
Check Probate Checklists before submitting proposed orders because applicable checklist certifications may be mandatory and e-filed.
Involuntary evaluation and treatment matters
The Probate Division hears mental health and substance-abuse-related proceedings. These matters may have confidential details and separate office routing.
Substance-abuse treatment proceedings
Use the Eleventh Judicial Circuit resources for Marchman Act guidance rather than ordinary probate estate search steps.
Miami Probate Court Office Address, Phone and Visit Planning
The Miami-Dade Clerk contact information lists the Probate Court Office at 20 NW 1st Avenue, Suite 6.223, Miami, FL 33128, with phone 786-767-7FAM(326). The Eleventh Judicial Circuit phone page lists Probate Division service for estates, guardianship and mental health at 305-349-5713.
For records, copies and Clerk routing
20 NW 1st Avenue, Suite 6.223, Miami, FL 33128
Phone: 786-767-7FAM(326)
For division and court-service routing
Eleventh Judicial Circuit Probate Division service line for estates, guardianship and mental health: 305-349-5713.
Miami-Dade Civil & Probate Courthouse
Address: 20 NW 1st Avenue, Miami, FL 33128
Miami Probate Search Mistakes That Waste Time
Using Official Records instead of probate case search
Official Records may include recorded instruments, but probate case filings are searched through the Civil, Family and Probate court system.
Using a docket printout as certified proof
A case summary may not satisfy banks, title companies or agencies. Ask whether certified letters, certified orders or certified copies are required.
Using an outdated private form
Check Probate Smart Forms and Probate Checklists first. Missing identifiers or checklist issues can cause proposed orders or notices to be rejected.
Thinking all probate details are public online
Guardianship, mental health, inventories, accountings, minor-related matters, sealed records and restricted images may have access limits.
Miami Probate Court FAQs
Where is Miami Probate Court located?
The Miami-Dade Clerk lists the Probate Court Office at 20 NW 1st Avenue, Suite 6.223, Miami, FL 33128. Verify the office and room before visiting because different probate, correspondence and court services may use different rooms.
How do I search Miami-Dade probate case records?
Use the Miami-Dade Clerk Civil, Family and Probate Courts Online System. Search by case number when available, or try estate name, decedent name, party name, attorney, personal representative, guardian or filing year.
Can I request certified probate copies online?
Yes, the Clerk’s certified-copy guidance says probate certified copies can be requested online, by mail or in person. If the image is not visible, registered access may be needed for some court records.
How much are Miami-Dade probate certified copies?
The Clerk certified-copy page lists mail/in-person fees of $1 per page and $2 per document for certification, plus a $2 per year/per name search fee if the year or case number is unknown. Verify current fees before ordering.
Does a will have to be deposited with the Clerk?
The Miami-Dade Clerk probate page says the custodian of the will must deposit it with the Clerk of the Court in the county and state where the deceased lived within 10 days after being informed that the person died.
Where do I find Miami probate forms?
Start with the Miami-Dade Clerk Probate Court page and the Eleventh Judicial Circuit Probate Smart Forms page. Check Probate Checklists as well because some checklist certifications are mandatory and must be e-filed.
What court handles Miami-Dade probate?
Probate matters are handled in the Eleventh Judicial Circuit in and for Miami-Dade County, Florida. The Probate Division covers estates, trusts, guardianship and mental health-related matters.
What is the Miami-Dade Probate Division phone number?
The Eleventh Judicial Circuit phone page lists Probate Division service for estates, guardianship and mental health at 305-349-5713. The Clerk’s Probate Court Office phone is listed as 786-767-7FAM(326).
Why can’t I see a probate document image online?
Some records may require registration, may be restricted by access rules, may not have a visible image, or may require a copy request. The Clerk certified-copy page notes registered access may be needed for some Civil court records under current access standards.
Is this page the official Miami Probate Court website?
No. This is an independent guide. Use the Miami-Dade Clerk and Eleventh Judicial Circuit links in this article for official case search, forms, fee checks, certified copies and court routing.
Best Next Step for Miami Probate Court Help
For Miami probate records, start with the official Miami-Dade Civil, Family and Probate case search. If you need legal-use documents, request certified copies through the Clerk. If you are filing, use the Clerk probate page, Eleventh Judicial Circuit Smart Forms, Probate Checklists and Florida eFiling resources before submitting anything.
This page is an independent informational guide published for ProbateCourtUSA.org. It is not the Miami-Dade Clerk of the Court and Comptroller, the Eleventh Judicial Circuit, a court office, or a law firm. Always verify urgent or official probate matters directly with the appropriate court office or a qualified Florida probate attorney.